Prevent errors, increase insight and improve productivity.
Contract management software is one of the most crucial aspects of managing a business. Using the right system is key. An out-of-the-box contract management solution often answers the needs of organisations much more effectively than a customised solution. M-Files contract management software is the solution for creating, reviewing and approving contracts. Mobile first, so work on any device. You thus promote consistency, transparency and accountability. Download M-Files and discover all the advantages M-Files for contract management.
In addition to contract management, M-Files is also available as a asset management software, quality management software and as document management software for human resources.
The benefits of contract management software
Visibility
Without easy access to contracts, procurement teams and contract managers risk eroding the value of agreements and contracts. M-Files unifies contracts and contract data in a unified view to ensure everyone is working with the same version of the contract or agreement.
Check
M-Files maintains a full audit history including comprehensive version control. Automatic permissions ensure that only authorised users can access data. Organisations achieve savings by reducing 'off contract' spend by storing and tracking negotiated discounts.
Efficiency
Automating your contract management increases efficiency and streamlines your processes. Within M-Files contract management, automated workflows process contracts through their lifecycle, keeping your employees up to date via notifications and tasks (e.g. pending signatures).
Management of the entire contract cycle.
- Initiate an application: Contract request templates can be created to streamline the initiation process. Approval and version templates can be found in the library.
- Drafting and negotiating: During the drafting and negotiation process, there is version control on trial versions of contracts. Microsoft Office and Office 365 integration encourages collaboration.
- Assessment and approval: Flexible workflows help with step-by-step review and approval.
- Sign electronically: Documents can be signed with DocuSign's eSignature capabilities or even sign on the go via one of its mobile applications.
- Run: Milestones, commitments and issues are managed with automated assignments and notifications.
- Manage: Contracts are indexed by key metadata such as customers, projects or properties. As a result, contracts are organised dynamically. Link amendments, attachments and other related documents to the main contract. See which contracts are expiring or need your attention via dynamic dashboards.
- Search and find out: Advanced search options and flexible views ensure you find the right contract.
- Refresh and archive: Automate contract renewal and the archiving process. Receive notifications on expiry dates, leaving you more time for upsell and cross-sell.
Manage documents like never before.
